Capacity Management

You won the contract.
Can you actually deliver it?

Most small and mid-size defense contractors plan capacity the same way they've always done it: spreadsheets, emails, and institutional knowledge locked in one person's head. That works until you're juggling multiple contracts, your best people are over-allocated, and you're making staffing decisions based on gut feel. IVIS Capacity replaces the guesswork with data.

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IVIS Capacity — Resource Overview

Workforce Utilization — Q1 2025

Engineering

94%

Machining

82%

Assembly

71%

QA / Inspection

65%

⚠ Engineering is over-allocated. 3 team members above 100% in weeks 8–12.

Resource Visibility

See who's working on what — and who's about to be over-committed.

IVIS Capacity shows you your entire workforce allocation in real time. Which teams are fully loaded? Who has bandwidth? Where are the bottlenecks? Instead of finding out you're short-staffed when a deadline slips, you'll see the problem forming weeks in advance — with time to actually do something about it.

✓Real-time utilization view by team, department, or individual

✓Over-allocation alerts before conflicts become crises

✓Multi-contract visibility — see loading across all active programs

✓Historical data for better estimating on future bids

Team Loading

Engineering Team — Next 8 Weeks

J. Martinez

110%

S. Chen

95%

M. Williams

78%

R. Patel

62%

Forecasting & Scenario Modeling

Bid with confidence. Know what "yes" actually costs.

Before you respond to that RFP, run the scenario in IVIS. What happens to your current loading if you take on this new contract? Do you need to hire? Can you shift resources from a program that's ramping down? Scenario modeling lets you test capacity decisions before you commit — so you stop over-promising and start winning contracts you can actually deliver.

✓Model "what if" scenarios for new contracts or staffing changes

✓Forecast utilization 3, 6, or 12 months out

✓Identify hiring needs before they become emergencies

✓Share capacity reports with primes and program managers

Scenario Model

Scenario: Accept Navy Contract #N00024-25

CURRENT LOADING

76%

WITH NEW CONTRACT

103%

⚠ Accepting this contract pushes Engineering to 103% and Machining to 91%. Options: delay start by 4 weeks, hire 2 FTEs, or shift resources from Contract #N00019-24 (ramping down in Q2).

Spreadsheets vs. System

You've outgrown the spreadsheet.
Here's proof.

✗ Spreadsheet Capacity Planning

✗One person maintains it — when they leave, so does the data

✗Outdated the moment someone changes a schedule

✗Can't model scenarios without rebuilding the whole sheet

✗No alerts for over-allocation — you find out when deadlines slip

✗No historical data for estimating future bids accurately

✓ IVIS Capacity

✓Shared platform — anyone with access sees the same data

✓Real-time updates as schedules and assignments change

✓Run scenarios in minutes — see the impact before you commit

✓Automated alerts when teams approach or exceed capacity

✓Historical utilization data makes future bids more accurate

Who It's For

If you've ever had to explain a delay to a prime,
this is for you.

Operations Leaders

"I need to know if we can take on this work."

You're the one who has to answer the question every time a new contract opportunity comes in. IVIS Capacity gives you the data to answer confidently — not optimistically — and to back it up with a forecast your leadership team can trust.

Program Managers

"My people are spread across too many programs."

When your best engineer is assigned to three contracts at 40% each, something's going to slip. IVIS shows you exactly who's allocated where, so you can negotiate realistic commitments instead of hoping nobody notices the conflicts.

Company Leadership

"Are we growing too fast — or not fast enough?"

IVIS Capacity gives you a data-driven view of whether your workforce can support your pipeline. Make hiring, investment, and bidding decisions based on real utilization data — not last quarter's gut feeling.

Get Started

Stop guessing. Start planning.
See your capacity in real time.

Replace the spreadsheet with a tool that actually keeps up with your business. See IVIS Capacity in action.

Request a Demo

You won the contract.
Can you actually deliver it?

See who's working on what — and who's about to be over-committed.

Bid with confidence. Know what "yes" actually costs.

You've outgrown the spreadsheet.
Here's proof.

✗ Spreadsheet Capacity Planning

✓ IVIS Capacity

If you've ever had to explain a delay to a prime,
this is for you.

"I need to know if we can take on this work."

"My people are spread across too many programs."

"Are we growing too fast — or not fast enough?"

Stop guessing. Start planning.
See your capacity in real time.

Capacity is just one piece of the puzzle.

CMMC GRC

CAMS

QMS

You won the contract.Can you actually deliver it?

See who's working on what — and who's about to be over-committed.

Bid with confidence. Know what "yes" actually costs.

You've outgrown the spreadsheet.Here's proof.

✗ Spreadsheet Capacity Planning

✓ IVIS Capacity

If you've ever had to explain a delay to a prime,this is for you.

"I need to know if we can take on this work."

"My people are spread across too many programs."

"Are we growing too fast — or not fast enough?"

Stop guessing. Start planning.See your capacity in real time.

Capacity is just one piece of the puzzle.

CMMC GRC

CAMS

QMS

You won the contract.
Can you actually deliver it?

You've outgrown the spreadsheet.
Here's proof.

If you've ever had to explain a delay to a prime,
this is for you.

Stop guessing. Start planning.
See your capacity in real time.